Why cant I keep using Personal Archive folders on my Z: drive Personal Archive folders (also called PST files) were never really designed to be an enterprise-class storage mechanism for e-mail, their architecture lends itself very poorly to use on a network drive.

Instead of manually creating Personal Folder files in Outlook and having to move your messages into them when your mailbox gets full (and then trying to manage the personal folder files when they become too large or when they get corrupted), the Online Archive can be thought of as a second copy of your mailbox where messages are automatically archived after a period of time.

This archive is always online and never needs to be manually reconnected by you, even if you move to a different PC or use the remote desktop services on the Sentinel server or even Webmail.

After reading this page, if you have other questions please dont hesitate to contact Computer Services by phone, email or Online Request Form.

When are messages archived, and how long are they kept By default, all messages in folders and subfolders over 2 months old are automatically archived.

Messages are retained in your online archive mailbox for the agreed retention period, which for most people, is 5 years (guideline provided by FOIPOP).

After that, they are automatically deleted from the archive (and are recoverable for a period of 30 days after deletion).

How are messages and folders moved to the archive Any existing folders in your mailbox will be automatically created in the online archive as needed, when items in that folder have reached the age of 2 months.

Messages are moved into the online archive folders as they reach the archive age; i.e.

Online Archive in two months time.

There is no need to manually create folders or move items on a regular basis, but if you wish to move items from a Personal Folder (PST) file to your Online Archive, you can do so.

What folders are archived All folders (and their subfolders) and their contents in your mailbox are archived automatically, except for the following: Calendar (entries are removed from your Calendar after 5 years, however) Contacts Journal Notes Suggested Contacts Tasks These folders are not archived because: Calendar, Notes and Tasks are often synced with smartphones and PDAs.

Archiving these folders would likely cause problems (or at least inconveniences) for those people who operate this way, and since these items take up very little room, we chose to NOT archive them.

It is unreasonable to think that just because a Contact, Journals or Suggested Contact has been in your Outlook for 5 years, that you no longer wish to see them listed.

From a day to day operating perspective, that just doesnt make sense so these things remain active all the time and are not archived.

The concern was that people would start applying the dont archive this folder tag to numerous folders, thus defeating the efficiencies gained by archiving.

We understand that there can be a requirement to want to have email older than 60 days in your mailbox, however since the Online Archive is available from all locations (on campus, Sentinel, Webmail), the only inconvenience is that you might now have to look in two folders for some items due to the age of the items, rather than one.

Where is the archived mail stored The Online Archive mailboxes are stored on a different disk array from regular mailboxes, and that disk array is slightly slower and cheaper.

This helps us reserve our fast disk storage for mailboxes and current e-mail instead of using it as an expensive storage repository.

How much archive space do we have We can essentially offer unlimited archive space right now we have approximately 2 terabytes of disk space available for the online archive message stores.

Contrast that to the 300 gigabytes that everyones mailboxes occupy.

Why cant I just keep all mail in my mailbox If everyone kept all their e-mail in their mailbox, wed soon run out of disk space and no one would be able to send or receive messages.

Also extremely large mailboxes make it very difficult to backup (and restore) mailboxes in a timely manner.

By moving to Online Archive folders, we remove the possibility that you will ever again see the message Your mailbox is over its size limit.

Offline Archive Of Outlook For Mac